A cookie is a small file which asks permission to be placed onto your computer’s hard drive. Once you agree, the file is added and the cookie helps examine web traffic or lets you know when you visit a particular site.
Essentially, cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie does NOT give us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Although most web browsers automatically accept cookies, you can usually modify your browser setting to decline cookies to your preference. However, this may prevent you from taking full advantage of our website.
Cookies on this website are used for:
- Analytical/performance purposes – this allows us to recognise and calculate the number of visitors and to see how visitors navigate around the website when they are using it. Therefore helping us improve the way our website functionality for example, by ensuring that users can find what they are looking for easily.
- Functionality purposes – to help us recognise you when you return to our website. This allows us to personalise our content for you and remember your preferences and settings.
- Sharing purposes – this allows you to share pages with social networks such as Facebook and Twitter.
We collect certain information or data about you when you use this website.
- questions, queries or feedback you leave, including your email address if you send an email to Lagan Homes
- your IP address, and details of which version of web browser you used
- information on how you use the site using cookies.
This helps us to:
- improve the site by monitoring how you use it
- respond to any feedback you send us, if you’ve asked us to
- We can’t personally identify you using your data.
Where your data is stored
We store your data on our secure servers. By submitting your personal data, you agree to this.
Keeping your data secure
Transmitting information over the internet is generally not completely secure, and we can’t guarantee the security of your data.
Any data you transmit is at your own risk.
We won’t share your information with any other organisations for marketing, market research or commercial purposes, and we don’t pass on your details to other websites.
Disclosing your information
We may pass on your personal information if we have a legal obligation to do so.. This includes exchanging information with government departments for legal reasons.
You can find out what information we hold about you, and ask us not to use any of the information we collect.
You can request us to correct any mistakes in any information we hold about you. You can request a copy of the information we hold on you.
Links to other websites
laganhomes.com contains links to and from other websites.
Following a link to another website
Following a link to laganhomes.com from another website
If you come to laganhomes.com from another website, we may receive personal information about you from the other website.
Changes to this policy
Do you need extra help?
If you would like this policy in another format (e.g. audio, large print, braille), please contact us.
How to contact us
You can use the link below that will navigate you to our ‘Contact Us’ page. Here you can find ways to get through to our Lagan Homes team or use our ‘Make an Enquiry’ form.
Data controller: Lagan Homes Ltd (referred to as “the Company”)
In accordance with the General Data Protection Regulation (GDPR), we have implemented this privacy notice to inform you, as prospective employees of our Company, of the types of data we process about you. We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data.
- DATA PROTECTION PRINCIPLES
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
- processing is fair, lawful and transparent
- data is collected for specific, explicit, and legitimate purposes
- data collected is adequate, relevant and limited to what is necessary for the purposes of processing
- data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay
- data is not kept for longer than is necessary for its given purpose
- data is processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
- we comply with the relevant GDPR procedures for international transferring of personal data
- TYPES OF DATA HELD
We keep several categories of personal data on our prospective employees in order to carry out effective and efficient processes.
We keep this data in recruitment files relating to each vacancy and we also hold the data within our computer systems, for example, recruitment logs.
Specifically, we hold the following types of data:
- Personal details such as name, address, phone numbers;
- Name and contact details of your next of kin;
- Your photograph;
- Your gender, marital status, information of any disability you have or other medical information;
- Right to work documentation;
- Information on your race and religion for equality monitoring purposes;
- Information gathered via the recruitment process such as that entered into a CV or included in a CV cover letter;
- References from former employers;
- Details on your education and employment history etc;
- Driving licence;
- Criminal conviction data where appropriate
- COLLECTING YOUR DATA
You provide several pieces of data to us directly during the recruitment exercise.
In some cases, we will collect data about you from third parties, such as employment agencies, former employers when gathering references or credit reference agencies.
Should you be successful in your job application, we will gather further information from you, for example, your bank details and next of kin details, once your employment begins.
- LAWFUL BASIS FOR PROCESSING
The law on data protection allows us to process your data for certain reasons only.
The information below categorises the types of data processing we undertake and the lawful basis we rely on.
Activity requiring your data
Carrying out checks in relation to your right to work in the UK
Making reasonable adjustments for disabled employees
Making recruitment decisions in relation to both initial and subsequent employment e.g. promotion
Our legitimate interests
Making decisions about salary and other benefits
Our legitimate interests
Making decisions about contractual benefits to provide to you
Our legitimate interests
Assessing training needs
Our legitimate interests
Dealing with legal claims made against us
Our legitimate interests
Our legitimate interests
- SPECIAL CATEGORIES OF DATA
Special categories of data are data relating to your:
- Sexual orientation
- Ethnic origin
- Political opinion
- Trade union membership
- Genetic and bio-metric data.
We carry out processing activities using special category data:
- For the purposes of equal opportunities monitoring
- To determine reasonable adjustments
Most commonly, we will process special categories of data when the following applies:
- You have given explicit consent to the processing
- We must process the data in order to carry out our legal obligations
- We must process data for reasons of substantial public interest
- You have already made the data public.
- FAILURE TO PROVIDE DATA
Your failure to provide us with data may mean that we are unable to fulfill our requirements for entering into a contract of employment with you. This could include being unable to offer you employment, or administer contractual benefits.
- CRIMINAL CONVICTION DATA
We will only collect criminal conviction data where it is appropriate given the nature of your role and where the law permits us. This data will usually be collected at the recruitment stage, however, may also be collected during your employment.
- WHO WE SHARE YOUR DATA WITH
Employees within our company who have responsibility for recruitment will have access to your data which is relevant to their function. All employees with such responsibility have been trained in ensuring data is processing in line with GDPR.
Data is shared with third parties for the following reasons:
- Monitoring information reporting (anonymised data)
- Reference checks with former employers
We may also share your data with third parties as part of a Company sale or restructure, or for other reasons to comply with a legal obligation upon us. We have a data processing agreement in place with such third parties to ensure data is not compromised. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.
We do not share your data with bodies outside of the European Economic Area.
- PROTECTING YOUR DATA
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
- RETENTION PERIODS
We only keep your data for as long as we need it for, which, in relation to unsuccessful candidates, is six months post campaign for all data with the exception of monitoring return data which is retained for a period of up to 4 years post campaign.
If your application is successful, your data will be kept and transferred to the systems we administer for employees. We have a separate privacy notice for employees, which will be provided to you.
- AUTOMATED DECISION MAKING
Automated decision making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
- YOUR RIGHTS
You have the following rights in relation to the personal data we hold on you:
- The right to be informed about the data we hold on you and what we do with it;
- The right of access to the data we hold on you. We operate a separate Subject Access Request policy and all such requests will be dealt with accordingly;
- The right for any inaccuracies in the data we hold on you, however they come to light, to be corrected. This is also known as ‘rectification’;
- The right to have data deleted in certain circumstances. This is also known as ‘erasure’;
- The right to restrict the processing of the data;
- The right to transfer the data we hold on you to another party. This is also known as ‘portability’;
- The right to object to the inclusion of any information;
- The right to regulate any automated decision-making and profiling of personal data.
In addition to the above rights, you also have the unrestricted right to withdraw consent, that you have previously provided, to our processing of your data at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so.
If you wish to exercise any of the rights explained above, please contact William Getty on firstname.lastname@example.org
- MAKING A COMPLAINT
If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner’s Office, Wycliffe House, Water Ln, Wilmslow SK9 5AF Tel: 0303 123 1113.
- DATA PROTECTION COMPLIANCE
Our appointed compliance officer in respect of our data protection activities is: William Getty – email@example.com